Nowadays a pretty small number of people writes briefs and sends them via mail, but the rules of their arrangement were the basis on which today's e-mails stand. Depending on the situation, there exist different templates for electronic letters. Let’s talk a little bit about those templates. And if you are concerned about homework, then you can always entrust it to specialists from Essayspark.com.

The Structure of a Letter

For a letter to be understandable, it must have a distinct structure:

- Traditionally a letter begins with the form of address. From a new line, you may write a short introduction. It can be whether your mentions from previous letters and contacts or a short explanation of the reason for your writing. Then comes the main part of the letter which may include certain paragraphs. In the last paragraph, an author should make a conclusion, it means you ask a question or suggest an appointment. Commonly the letter finishes with some template phrases. After an ending phrase, there must be a signature. It is either your name and signature or your contact information (your rank, phone number etc.).

Here are certain examples of every part of a letter for each kind of situation: official, unofficial and half-official.

• 1. The Form of Address

  The form of address at the beginning of a letter depends on your relationship with a person you're writing to.

  Official Situation

  If you don't know a name of addressee: Dear Sir; Dear Madam; Dear Sir or Madam.

  If you know a name: Dear Mr/Ms/Mrs Smith; Dear Dr Smith (put the title if the addressee has one, for example, Professor, Governor, captain and so on).; Dear John Smith;

  Half-official

  Dear John/Ann

  Unofficial

  Hi John! Hello Ann! Hi/Hello! John/Ann!

• 2. Introduction

  Official

  I would like to apologize for…

  This letter is a reply to your letter of (date) regarding…

  I am writing to ask for some information…

  Half-Official

  It was great to get your letter….

  Thanks for your letter. It was great to hear from you.

  I was really pleased to hear that…

  Unofficial

  Thanks for your letter.

  I hope you’re well.

  Sorry it’s taken me so long to write.

• 3. Ending

  Official

  If you need any other details, don’t hesitate to contact me.

  Half-Official

  Hope to hear from you soon.

  I am looking forward to seeing you.

  Please let me know when you will be available.

  Unofficial

  Take care!

  Write back soon!

  See you soon!

• 4. Signature

  Official

  Yours faithfully,

  Yours sincerely,

  Regards,

  Half-Official

  Thanks!

  Best regards,

  Yours,

  Unofficial

  Best wishes,

  All the best,

  Thanks,

Certain Pieces of Advice

- The theme of a letter should be short and clear.

- The name of your email should be a variation of your name and surname, avoid writing any nicknames.

- Do not use any abridgments like don't, we'll, won't, we're. They should be written in full size.

- Use opening remarks such as First of all; However; Therefore.

- Don't use slang.