Nowadays a pretty small number of people writes briefs and sends them via mail, but the rules of their arrangement were the basis on which today's e-mails stand. Depending on the situation, there exist different templates for electronic letters. Let’s talk a little bit about those templates. And if you are concerned about homework, then you can always entrust it to specialists from Essayspark.com.
The Structure of a Letter
For a letter to be understandable, it must have a distinct structure:
- Traditionally a letter begins with the form of address. From a new line, you may write a short introduction. It can be whether your mentions from previous letters and contacts or a short explanation of the reason for your writing. Then comes the main part of the letter which may include certain paragraphs. In the last paragraph, an author should make a conclusion, it means you ask a question or suggest an appointment. Commonly the letter finishes with some template phrases. After an ending phrase, there must be a signature. It is either your name and signature or your contact information (your rank, phone number etc.).
Here are certain examples of every part of a letter for each kind of situation: official, unofficial and half-official.
1. The Form of Address
The form of address at the beginning of a letter depends on your relationship with a person you're writing to.
If you don't know a name of addressee: Dear Sir; Dear Madam; Dear Sir or Madam.
If you know a name: Dear Mr/Ms/Mrs Smith; Dear Dr Smith (put the title if the addressee has one, for example, Professor, Governor, captain and so on).; Dear John Smith;
Hi John! Hello Ann! Hi/Hello! John/Ann!
I would like to apologize for…
This letter is a reply to your letter of (date) regarding…
I am writing to ask for some information…
It was great to get your letter….
Thanks for your letter. It was great to hear from you.
I was really pleased to hear that…
Thanks for your letter.
I hope you’re well.
Sorry it’s taken me so long to write.
If you need any other details, don’t hesitate to contact me.
Hope to hear from you soon.
I am looking forward to seeing you.
Please let me know when you will be available.
Write back soon!
See you soon!
All the best,
Certain Pieces of Advice
- The theme of a letter should be short and clear.
- The name of your email should be a variation of your name and surname, avoid writing any nicknames.
- Do not use any abridgments like don't, we'll, won't, we're. They should be written in full size.
- Use opening remarks such as First of all; However; Therefore.
- Don't use slang.